Professional meeting documentation that goes beyond transcription.
Yes, AI can produce a transcript, but SmartPA helps you turn conversations into clear, accurate business records.
Whether you need official board minutes, meeting notes, executive summaries or action logs, our experienced UK and South Africa-based team provides the human review, interpretation, and quality assurance that technology alone can't deliver.
From one-off meetings to ongoing governance support, we'll tailor our services to your organisation's needs, ensuring your documentation is accurate, professional and ready to use.
Professional support across your meeting documentation.
Our experienced team can support with:
Board and committee minutes
Governance and compliance documentation
Minute taking and meeting documentation
Executive summaries
Action logs and decision tracking
Meeting transcription
Transcription review and editing
Specialist and technical documentation
Difficult or poor-quality audio transcription
Quality assurance, document proofing and much more
Outsourcing meeting documentation made simple.
Working with SmartPA couldn't be easier.
Tell us what you need
Let us know the type of meeting, the level of detail required, and your preferred format.
Share your recording or meeting details
We'll agree the most suitable way to securely share recordings or documents, whether that's via email, SharePoint, or another file-sharing method.
Receive documentation that's ready to use
We'll review, refine, and deliver professional meeting documentation within agreed timescales, based on the complexity of the work and your requirements.
Flexible support when you need it.
We match you with experienced SmartPAs who can produce accurate, confidential and professional meeting documentation tailored to your sector and requirements.
Our meeting document services are ideal for:
Board meetings
Committee meetings
Leadership meetings
Client meetings
Disciplinary and HR meetings
Governance and compliance
Research interviews
Technical and specialist discussions
FAQs
SmartPA can produce board and committee minutes, meeting notes, executive summaries, action logs and transcription services. We tailor the output to the level of detail, format and governance requirements of your organisation.
SmartPA combines technology with human review to produce accurate, professional documentation. Our team checks formatting, context, speaker references and key actions to ensure your final output is clear, polished and ready to use.
Yes. SmartPA can support live meeting minute taking where appropriate or work from recordings after the meeting. The most suitable approach will depend on the type of meeting, the level of detail required, and your preferred output. In-person attendance may be available and could require an additional fee depending on location and requirements.
SmartPA understands that many meetings contain commercially sensitive, governance or people-related discussions. We treat all client information confidentially and can work with your preferred methods for sharing recordings, documents, and meeting materials.
Turnaround times are agreed based on the length, complexity and level of detail required. SmartPA will always discuss timescales upfront and can accommodate priority requirements where possible. For a standard meeting, we typically deliver completed documentation within three working days.
Absolutely. If you have existing minute templates, action logs, governance papers or preferred styles, SmartPA can work within your format to ensure consistency across your documentation. If you don't have a template, we can produce documentation in a professional format tailored to your requirements.
SmartPA’s services are tailored to your requirements, so costs vary depending on the type of support needed, meeting length, complexity and turnaround times. Contact us for a personalised quote based on your specific needs.